Privacy Policy

Here you will find all information at a glance.


Information on data processing in accordance with the General Data Protection Regulation (GDPR).

I. General Information

1. Controller
2. Joint controllers at events
3. Data Protection Officer
 

II. Information on personal data that are processed by SPECTARIS

4. Purpose of data processing and legal bases
5. Categories of personal data that are processed
6. Recipient categories
7. Periods for which your data will be stored
8. Rights of data subjects
9. Right to withdraw consent, right to object
10. Right to lodge a complaint with a supervisory authority
11. Sources
 

III. Information on personal data processed by SPECTARIS and by third parties when you use the functions of this website, by communication services and processors; Information on possible threats if the data are transmitted to third countries

12. Contact form, newsletter and subscription
13. Cookies and plug-ins
14. Communication services
15. Transmission to third countries, information on possible threats
16. Consent
17. Individual processors and companies
18. Hyperlinks
 

I. General Information

1. Controller, contact data

The controller for the processing of personal data by SPECTARIS is „SPECTARIS - Deutscher Industrieverband für Optik, Photonik, Analysen- und Medizintechnik e.V.“ (hereinafter referred to as: SPECTARIS).
 

Contact data:

Werderscher Markt 15
D-10117 Berlin
Telephone +49 (0)30 41 40 21-0
Fax +49 (0)30 41 40 21-33
E-mail: info@spectaris.de
www.spectaris.de
 

2. Joint controllers at events, contact data

SPECTARIS informally supports services offered by SPECTARIS GmbH the latter provides in connection with events recommended by SPECTARIS. SPECTARIS and SPECTARIS GmbH process personal data related to such events as joint controllers and jointly fulfil the obligations towards the data subjects stipulated in the GDPR regarding these data. This data protection information applies to SPECTARIS GmbH to the extent indicated. 
 

Contact data of SPECTARIS GmbH:

Werderscher Markt 15
D-10117 Berlin
Telephone +49 (0)30 41 40 21-0
Fax +49 (0)30 41 40 21-33
E-mail: info@spectaris.de
www.spectaris.de
 

3. Data protection officer, contact data

SPECTARIS Data Protection Officer
 

Contact data:

Werderscher Markt 15
D-10117 Berlin
Telephone: +49 (0)30 41 40 21 - 19
Fax:  +49 (0)30 41 40 21 - 33
E-mail: datenschutz@spectaris.de

The data protection officer is the point of contact for all data topics regarding the processing of their personal data that was made jointly with SPECTARIS GmbH as stipulated in no. 2 above.
 

II. Information on personal data that are processed by SPECTARIS
 

4. Purpose of data processing and legal bases

4.1. SPECTARIS processes personal data as follows

• in order to promote the purpose of its association in accordance with section 2 of its articles of association, namely to support the industrial sectors of optic, medical and mechatronic technologies, in this case in particular the areas of consumer optics, photonics, medical technology, biotechnology and laboratory technology. Such support is provided, without limitation, by informal, communicative and organisational measures such as the exchange and provision of information, of contacts and of market access, actors’ and interested parties’ networks, organisation of events and public relations. Such support is mainly provided to the SPECTARIS member companies and their employees, to actors and interested parties of the stated sectors, other market participants, scientists, politicians, public authorities, the society and the general public.

• in order to establish, manage or terminate memberships;

• in order to establish, manage or terminate employments;

• in order to establish, manage or terminate other contractual relationships;

• in order to comply with obligations resulting from statutory provisions relating to the above-named purposes, including without limitation tax, social insurance, regulatory or statutory provisions.
 

4.2.SPECTARIS GmbH processes personal data collected in accordance with no. 2 above for the organisation and communication of and invitation to events.


4.3. The data are processed for the purposes stipulated in no. 4.1 and 4.2 as follows

• based on the data subject's consent (cf. Article 6(1)(a) of the GDPR),

• processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (cf. Article 6(1)(b) of the GDPR);

• processing is necessary for the purposes of the legitimate interests pursued by SPECTARIS or by a third party (cf. 4.4), except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data (cf. Article 6(1)(f) of the GDPR), or

• processing is permitted or required based on other legal provisions.
 

4.4. SPECTARIS’ legitimate interests include, without limitation, the promotion of the above-stated purpose of the association.

SPECTARIS’ legitimate interests include, without limitation, the promotion of the above-stated purpose of the association. 

SPECTARIS GmbH’s legitimate interests include, without limitation, the promotion of its company purpose, in particular the organisation of events recommended by SPECTARIS.

Legitimate interests of third parties include, without limitation, the interests of SPECTARIS’ member companies and their employees as well as the interests of persons and companies in the industrial sectors of optic, medical and mechatronic technologies that are informed and supported by and included in networks of economic, scientific, political actors, public authorities and the society and consumers relating to the economic sectors represented by SPECTARIS, to the technology produced in these sectors and related developments, progress and subsidy tools.

In addition, legitimate interests of third parties include the interests of contractual partners of SPECTARIS and SPECTARIS GmbH, including their employees, to initiate or execute contractual relationships with SPECTARIS relating to or in connection with the promotion of the purpose of the association and/or relating to the organisation of and participation in events.
 

5. Categories of personal data that are processed

5.1. Names of company, names and other designations of natural and legal persons, their contact data (such as addresses, telephone and fax numbers, e-mail addresses, etc.), the data necessary for payment transactions (such as banking and account data, etc.), data required for financial and payroll accounting (such as date of birth, tax or social insurance numbers) and other personal data service the purpose of processing stipulated in no. 4 above. 

5.2. In case (electronic/digital) services and media for direct and indirect information, communication and organisation, with and without audio and video functions (telephone and video conferences, videotelephony, webinars, web conferences, newsletters, network services, organisation services for companies and events, cloud services, etc.) are used, including:

• personal data disclosed by the participants such as information on their own person and their situation, on the device and software with which they use these services and media, e.g. the IP address of their end device, the version of the operating system, the device code, browser type and information on their location and duration of the use;

• personal data that are part of the contents of the communication to the extent they result from the chat history and the chat history is logged because, for example, work instructions or questions to be answered at a later time result therefrom; 

• biometrical data of natural persons (including without limitation voices and faces or other physiognomic features). 
 

6. Categories of recipients, processors

6.1. Natural and legal persons with which SPECTARIS cooperates, communicates or is contractually or otherwise connected in order to promote the purposes of processing stipulated in no. 4, including without limitation SPECTARIS member companies, their employees and the third parties mentioned therein and the general public.

6.2. SPECTARIS uses processors, including without limitation for telemedia services in accordance with no. 5.2. These processors include without limitation providers of communication and organisation services, of databases or communication software and providers of cloud services for the hosting of such software. For such purpose, personal data will be transmitted to these processors to the extent necessary. These processors are subject to SPECTARIS’ instructions regarding the manner in which these data are processed and are obliged to erase these data after completion of the communication purpose and/or upon SPECTARIS’ instructions, unless otherwise regulated by contractual agreements with the service providers or by statutory provisions or by instructions given by public authorities based on such provisions. In addition, there may be other regulations for processors whose registered office is not in an EU member state. These different regulations are expressly stated in no. III.

7. Periods for which your data will be stored

SPECTARIS stores personal data for as long as the data subject gave their consent and/or the data are necessary to fulfil the purpose of processing and as stipulated, required and/or permitted in accordance with the legal bases stated in no. 4. 

If these requirements cease to exist, the data will be erased.

The storage period and erasure of the data are subject to the condition precedent that there are no statutory regulations requiring or permitting otherwise regarding their retention or erasure.
 

8. Rights of data subjects

The data subjects whose personal data are processed have a right of access to their personal data, to rectification, erasure, to restriction of processing and to portability thereof.
 

9. Right to withdraw consent, right to object

Data subjects who gave their consent to the processing of their personal data by SPECTARIS may withdraw such consent at any time.

To the extent these data are processed in SPECTARIS’ or any third party’s legitimate interests, the data subjects are also entitled to object to such processing on grounds relating to their particular situation.

Such objection is to be made in writing or in text form and to be directed to SPECTARIS to the contact data stipulated in no. I(1).


10. Right to lodge a complaint with a supervisory authority, legal remedies

Data subjects are entitled to lodge a complaint with a supervisory authority in the member state of their place of residence, their workplace or of the place where the presumed violation occurred, if they are of the opinion that the processing of their personal data is a violation of the GDPR. In addition, they have the right to an effective judicial remedy where they consider that their rights under the GDPR have been infringed as a result of the processing of their personal data in non-compliance with the GDPR.
 

11. Sources

SPECTARIS processes personal data as follows

• based on the information provided by the data subject and/or by the recipients as stipulated in no. 6, including without limitation with regard to the communication relating to the promotion of the purpose of the association such as communication via electronic means, mail or personal contact (business cards) to the extent such communication is not expressly or clearly made for purely private purposes;

• from public sources, including without limitation lists containing information on companies, public authorities or persons which are made public either voluntarily or based on statutory provisions, e.g. the company information on websites or in social media or public registers/lists.
 

III. Information on personal data processed by SPECTARIS and by third parties when you use the functions of this website, by communication services and processors; Information on possible threats if the data are transmitted to third countries
 

12. Contact form, newsletter and subscription

Data entered into our contact form (https://www.spectaris.de/verband/kontakt), for the subscription to our newsletter (https://www.spectaris.de/verband/newsletter-verband) or for the registration of a user account (https://www.spectaris.de/registrierung) will be processed by SPECTARIS under the circumstances stipulated in nos. 1-11 above.
 

13. Cookies and plug-ins

The programs showing our website on the domain https://www.spectaris.de and its sub-domains when these pages are visited using a web browser and that are stored on our web server (our websites), use so-called cookies and plug-ins. Cookies and plug-ins are files or functions that are able to place or exchange information between our website and/or web server and the visitor’s web browser, and/or programme elements placed on our website by the operators of other websites, e.g. social media, which establish a connection to the servers of these operators of other websites and thus the exchange of information collected during the visit on our website, such as IP addresses. These cookies and plug-ins are provided by the processors and companies stated in no. 17 and the use thereof is the basis of the processing of data by these processors and companies.

14. Communication services

We use the services of the processors and/or companies listed in no. 17 for the purposes of communication in accordance with no. 6.2 and no. 12. These processors and/or companies process the personal data indicated in no. 5 and no. 13 for such purposes, 

This includes without limitation data generated by the participants by using these services.

 

15. Transmission to third countries, information on possible threats

Data processing activities as stipulated in no. 13 and no. 14 include the transmission of data to processors and companies whose seat is not in one of the EU member states (third countries) 

Please note that this may include processing of personal data – including without limitation those stipulated in no. 5.2 – beyond our sphere of influence (e.g. profiling). These processing activities are subject to the statutory provisions applicable in that third country. There is neither an adequacy decision by the EU Commission nor are there suitable safeguards in accordance with the GDPR. This means that there are general legal and actual risks for the data subject, including without limitation, regarding the establishment and exercise of legal claims and rights, in particular with regard to their personal data. 
 

16. Consent

We subjected the data processing stipulated in 12-15 above to your express consent (by clicking on a designated button).

In addition, we use plug-ins of social media providers only in connection with a so-called  „ePrivacy Keeper-solution“. This application prevents the plug-ins from transmitting data to the providers as soon as you enter our website. After you activated the plug-in by clicking on the relevant button, the direct connection to the provider's server will be established (consent).

In addition, you may prevent the installation of cookies by adjusting the relevant settings of your browser. In order to prevent the installation of cookies, please select “do not accept cookies” in your browser settings. If the browser does not accept any cookies, you may not be able to fully use all functions offered by our website.
 

 

17. Individual processors and companies

17.1. Our web hosting provider, Mittwald CM Service GmbH & Co. KG, Königsberger Str. 4-6, 32339 Espelkamp uses cookies creating so-called server log files, i.e. files that contain information that are exchanged during the communication between the visitor’s web browser and our web server at the time the visitor accesses our websites. This includes without limitation your IP address, the date and time of visit, time zone, the exact page or file, the http status code and the amount of data that was transferred, the referrer page, the browser, the operating system installed on the end-device and the language settings. We do not initiate and cannot influence the collection of these data. 
 

17.2. Our websites use Google Analytics, Google Maps and Google reCAPTCHA. These services are offered by Google LLC. 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA. Google Analytics is an analysis service collecting the data created when you visit our website. Google Maps shows our location and a route description. Google reCAPTCHA is used in order to decide whether an activity on the internet is made by a human being or by a computer programme and/or a bot and to recognise and digitalise typeface and characters. Based on the connection to Google established by these services, Google will be able to establish the website from which your request was sent and the IP address to which the route description is to be transmitted, and data are transmitted to Google, as well. Please note that we, as the provider of our websites, are not informed by Google on the content of the transmitted data or their use. For the use of these services and the collection of the related data, Google LLC established terms of use and provided the opt-out option, both can be accessed by clicking on the following link:

https://support.google.com/analytics/answer/6004245?hl=de
https://policies.google.com/terms?gl=DE&hl=de
and https://www.google.com/intl/de_de/help/terms_maps.html. 
https://adssettings.google.com/authenticated
https://policies.google.com/privacy 

 

17.3. Our website uses the web analysis service Matomo. Matomo is an open source platform, distributed by the main developers listed at https://matomo.org/team/. We use Matomo in a self-hosted version. Matomo does not use any cookies. The IP address is anonymised before it is transmitted. The operator of the website has a legitimate interest in the anonymised analysis of the user behaviour in order to optimise its website and marketing activities. Such information on the use of that website will not be disclosed to any third party.

17.4. Our website uses plug-ins provided by YouTube for the integration and presentation of video contents. The operator of the video portal is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. If you visit one of our pages where a YouTube plug-in is included, a connection to the YouTube servers will be established, and YouTube is informed of the pages you accessed. YouTube is able to link your browsing behaviour to your personal profile if you are logged into your YouTube account. You may prevent this by first logging out from your YouTube account. We are not informed of the contents of the transmitted data and their use by YouTube.

17.5. For surveys, we use the services offered by SurveyMonkey Europe UC, 2 Shelbourne Buildings, Second Floor, Shelbourne Rd, Ballsbridge, Dublin 4, Ireland, a company of SurveyMonkey Inc., 1 Curiosity Way, San Mateo, California 94403, USA. For information on the cookies used by SurveyMonkey, on data privacy and on the period of time for which your information will be stored, please go to: 

https://www.surveymonkey.de/mp/legal/survey-page-cookies/

17.6. For mobile and non-mobile VoIP telephone conferences, digital video conferences, webinars and cloud-based group work and group communication, we use the following services and products:

(a) Those provided by „LogMeIn Ireland Limited, Bloodstone Building Block C, 70 Sir John Rogerson’s Quay, Dublin 2, Ireland” (cf. www.gotomeeting.com) and/or by „LogMeIn, Inc., 333 Summer Street, Boston, MA, USA“ and its subsidiaries under the brand name „GoToMeeting“. The computers used by “LogMeln” to process the personal data (the cloud), are at unspecified locations within and outside the EU and the data entered by the users may be transmitted to other unspecified third parties and may be processed for other unspecified purposes. For more information, please see:

https://www.logmeininc.com/de/legal/privacy/us

(b) Those provided by „Zoom Video Communications, Inc., 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113, USA“. The computers used to process the personal data (the cloud), are at unspecified locations within and outside the EU and the data entered by the users may be transmitted to other unspecified third parties and may be processed for other unspecified purposes. For more information, please see: 

zoom.us/docs/de-de/privacy-and-legal.html

(c) The services "Jira" and "Confluence", offered by, among others, „Atlassian, Inc., 350 Bush Street, San Francisco, CA 94104“. The computers used by “Atlassian” to process the personal data (the cloud), are at unspecified locations within and outside the EU and the data entered by the users may be transmitted to other unspecified third parties and may be processed for other unspecified purposes. For more information, please see:

https://www.atlassian.com/de/legal/privacy-policy

17.7. For the registration to our events, we use the event organisation service „eveeno“ by Andreas Bothe, Ellenbogen 8, 91056 Erlangen. “eveeno” processes the personal data entered by the registering persons into the registration mask. For more information on “eveeno”’s data privacy policy, please go to:

https://eveeno.com/de/privacy

17.8 For the analysis, organisation and the sending of newsletters, we use the service “CleverReach“ by "CleverReach GmbH &Co. KG, //CRASH Building, Schafjückenweg 2, 26180 Rastede". For more information about data analysis by using CleverReach newsletters please go to: 
https://www.cleverreach.com/de/funktionen/reporting-und-tracking/.

For more information about the CleverReach data protection regulations, please go to: 
https://www.cleverreach.com/de/datenschutz/

17.9 For work processes, the exchange of information and communication with and between our function owners and employees, our members and their function owners and employees as well as with third parties for the purposes of our association, we use our own, association-related network „myspectaris“. For such network, we use the cloud and communication services „tixxt“ by mixxt GmbH, Adenauerallee 134, 53113 Bonn (cf.: https://www.tixxt.com/). When using these services, the personal data of the participants and of third parties will be processed, including without limitation names, contact data, biometrical data such as pictures and voices, all data generated by the participants themselves as well as technical data with personal references (e.g. in order to enable the services). Services provided by other service providers are embedded in the services. For mixxt GmbH’s information regarding the services „tixxt“, please go to:

https://www.tixxt.com/genesis/legal/privacy/ 

and the Terms of Use at:

https://www.tixxt.com/genesis/legal/terms/.
 

17.10 For the organisation of analogue, virtual and hybrid events, including without limitation exhibitions, career, employment and sponsoring events, and for networking and communication between natural and legal persons for such purpose, as well as for the processing of related data and information exchanged, we use the service "b2match" provided by B2Match GmbH, Mariahilfer Str. 17, AT-1060 Vienna, Austria. This service includes without limitation providing and enabling the use of own software and third-party cloud services for such purpose. When using such services, personal data of the participants and of third parties are processed and transmitted to third-party companies having their registered office outside the EU; these data include names, contact data and any and all data generated by the participants themselves as well as technical data with personal reference, e.g. in order to enable the services. For B2Match GmbH’s terms of use applicable to the use of its services by the organiser and by the participants of the events as well as for the data protection information related to the processing of the personal data generated in connection therewith, please go to:

https://www.b2match.com/de/terms-of-use-organizers
https://www.b2match.com/de/terms-of-use-participants
https://www.b2match.com/de/privacy-policy

As part of your registration on mySPECTARIS, we may enroll you in various groups or distribution lists to keep you informed. If you are not interested in being included in such groups, you can easily prevent this by exercising your opt-out right. To do so, please send an e-mail to Mr. Hülbrock (huelbrock@spectaris) with the subject "Opt-Out Groups", the groups you wish to leave and your name. Alternatively, you can also leave the respective group independently via mySPECTARIS. To do this, call up the relevant group and click on the three dots next to the group name. There you will find the option "End group membership".

17.11 For the presentation and placement of job advertisements of SPECTARIS member companies, we use the services of the online platform stepstone.stellenplattform.net of the service provider The Link Markenentwicklung GmbH, Schwanenwik 33, 22087 Hamburg. The service is integrated on our site via iFrame. Already when using this service via our site, personal data of the users is processed and, if necessary, also passed on to third party companies that are based outside the EU, in particular technical data with personal reference to enable the services, such as IP addresses and all data generated by the users themselves at the service provider. The terms of use of the deinste provider for the use of this service as well as its privacy information regarding the processing of personal data generated in the process can be found at: https://stepstone.stellenplattform.net/impressum

17.12 SPECTARIS sells selected SPECTARIS publications on its own initiative. We use Shopify International Limited, Victoria Buildings, 1-2 Haddington Road, Dublin 4, D04 XN32, a company of Shopify Inc. 151 O'connor St Ground Fl, Ottawa, Ontario, K2P 2L8, Canada, as our sales platform. When the store.spectaris.de page is accessed, a connection to the Shopify servers is established. SPECTARIS only asks for your name, address and e-mail address for the purchase process. SPECTARIS deletes this data after completion of the purchase process. Information on data protection and account security at Shopify can be found here: https://help.shopify.com/de/manual/privacy-and-security

18. Hyperlinks

Our websites contain electronic links (hyperlinks) to the electronic information and communication services of third-party providers (services). By clicking on these hyperlinks, the visitors of our website are referred to these services. The use of these services initiated as described above is likely to result in their providers or other third parties collecting personal data such as your IP address. SPECTARIS is not responsible for the contents of these services nor for the collection of personal data by the providers of these services or by other third parties that may be caused by clicking on the hyperlinks. 

Stand: 18.01.2022